In most businesses there is a need to secure computer data. Accounting data is usually confidential and should only be viewed or modified by authorized employees. Further, prying computer users may unwittingly modify or delete critical data or configurations when browsing various program modules. While the physical databases are secured by passwords known only to the software developers, individual program modules and report may have additional security configured for each user.
When first running the newly installed program on any computer there is only one default user named Administrator with no password. The program administrator has access to all modules within the program. Further, only the program administrator has access to system modules such as user security. It is highly recommended that a password be assigned to the program administrator as soon as possible (see Editing Users).
The program administrator may set up additional users with their own case-sensitive password, which may be changed later by the user (see Changing a Password). Then, for each module the program administrator may assign whether the user may have full access to add and edit data, have limited access to just view data without making any changes, or have no access to a module at all. Further, for each report the program administrator may assign whether the user may print the report.